Candidate Privacy Policy

Neura Recruitment Limited (“Neura”, “we”, “us”) is a recruitment business specialising in health, safety, environment & sustainability and construction. We take the privacy of the people we work with seriously.

This Candidate Privacy Policy explains how we collect and use the personal data of job seekers, candidates, contractors, temporary workers and referees, and your rights in relation to that data. We are the data controller for this information.

• Company: Neura Recruitment Limited (registered in England & Wales, company number 17274084)
• Contact for privacy matters: hello@neurarecruitment.com
• ICO registration number: [insert once registered with the ICO]

To provide recruitment services, we may collect and process:

• Identity and contact details — name, address, email, telephone number, date of birth.
• Right-to-work and eligibility information — nationality, passport/visa/share code details, National Insurance number.
• Career information — CV, employment history, qualifications, skills, references, salary or day-rate expectations, availability and notice period.
• Sector-specific credentials — professional qualifications and tickets such as NEBOSH, IOSH, CSCS, SMSTS, SSSTS and similar.
• Records of our dealings with you — notes from calls, interviews, the roles we put you forward for, and feedback.
• Compliance and payroll information (for contractors/temporary workers) — bank details, tax status, timesheets and payment records.

Special category and criminal records data

Some roles, particularly on construction sites, may require us to process:

• Health information — for example fitness for certain work, or to make reasonable adjustments;
• Criminal records / DBS information — where a role lawfully requires it; and
• Equal opportunities information — which is provided voluntarily and used only in anonymised, aggregated form for monitoring.

We only process this more sensitive data where we have a lawful condition to do so under the UK GDPR and the Data Protection Act 2018 — usually because it is necessary for employment purposes, to comply with the law, or with your explicit consent.

We collect personal data:

• directly from you — when you apply through our website, send us your CV, or speak with us;
• from job boards and platforms — such as CV-Library, LinkedIn and other sourcing tools, where you have made your details available for recruitment purposes;
• from referees and third parties — for example references and qualification checks; and
• from referrals — where someone recommends you to us (we will tell you if we hold your data this way).

You can object to processing based on legitimate interests, and withdraw any consent, at any time (see section 8).

We share your personal data only where necessary, with:

• Prospective employers and clients — we will always discuss a role with you before sending your details, and we share only what is relevant;
• Our CRM and IT service providers — who store and process data securely on our behalf;
• Background check, referencing and compliance providers — where required for a role;
• Umbrella companies, payroll providers and HMRC — for contractors and temporary workers;
• Professional advisers and regulators — where required by law.

We do not sell your data, and we do not share it for third-party marketing.

Where any of our providers process data outside the UK, we ensure appropriate safeguards are in place (such as UK adequacy regulations or the International Data Transfer Agreement / Addendum).

If we keep your data on file to consider you for future roles, we will refresh your consent periodically and you can ask us to remove you at any time.

You have the right to:

• access the personal data we hold about you;
• have inaccurate data corrected;
• have your data erased (“right to be forgotten”);
• restrict or object to our processing;
• data portability; and
• withdraw consent at any time where we rely on it.

To exercise any of these rights, email hello@neurarecruitment.com. We will respond within one month.

You also have the right to complain to the Information Commissioner's Office (ICO) — ico.org.uk, 0303 123 1113 — although we would welcome the chance to resolve any concerns first.

We do not make decisions about you based solely on automated processing that produce legal or similarly significant effects. A consultant is always involved in decisions about your suitability for a role.

We use appropriate technical and organisational measures to keep your data secure, and we require our service providers to do the same.

We may update this policy from time to time. The “last updated” date shows the latest version. Significant changes will be communicated where appropriate.

Questions about your data? Contact hello@neurarecruitment.com.